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Master your invoicing process to ensure timely payments and build professionalism brands will love. As an agency, we were surprised at how many creators delivered incredible UGC work but didn’t know how to actually get paid for it.

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[ YOUR INVOICE TEMPLATE ]

Your invoice outlines the services provided, payment amount, and payment terms.

Think of it as your official request— and legal safeguard — for payment.

A solid invoicing process:

• ✅ Keeps payments timely: Prevents missed payments and reduces stress.
• ✅ Protects you legally: Acts as proof of completed work.
• ✅ Organizes finances: Simplifies tax returns and financial tracking.

[ BEFORE YOU INVOICE ]

Before you send the invoice, make sure you’ve cleared up some of the obvious money questions.

If you don’t clarify these upfront, you might be in for a rude awakening.

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⦿ What you’ll be paid: Confirm the exact rate.

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⦿ When you’ll be paid: Typical terms are Net 30, but some brands may take up to 60 days.

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⦿ How you’ll be paid: Confirm payment methods (PayPal, bank transfer) and fees. Note: PayPal charges a 7.5% fee. Who pays that?

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⦿ Who to invoice: Get contact info for the brand's accounts payable.

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[ WHAT TO INCLUDE ]

Your invoice doesn’t need to be fancy, but it does need to be clear and hit the following…

✅ Invoice Number & Date:

Keep it simple: YYYY/MM/01 format works great.

✅ Your Contact Info:

Full name, business name, email, payment details

✅ Brand’s Contact Info:

Company name and billing address.

✅ Description of Work:

3 x Organic UGC video for [Brand Name]

✅ Total Amount Due:

(Clearly and boldly stated)

✅ Payment Methods:

PayPal/bank transfer with details

✅ Due Date:

Matches agreed terms

✅ Tax Info:

Relevant to your location, e.g., VAT number